Executive Secretary (Full-time)

Are you ready to join our Unigas team?

To support our team, we are seeking to employ an experienced:

Executive Secretary (full-time)

In this position you will be our Executive’s “right-hand person” who enables them to advance company initiatives and goals. You can filter and attend to the day-to-day functions that are part of our executive’s role so that they can focus on the high-level leadership and strategy functions. This role also works closely with our Corporate Operations team (COPS), the backbone of our company, which consist of our HR department & Office Coordinator. Our international office environment is dynamic and sometimes fast paced, it can be deeply serious and professional, yet also familiar & fun.

What we expect from the successful candidate:

  • Manage executive schedules, including coordinating meetings, appointments, and travel arrangements.
  • Prepare and distribute correspondence, memos, and reports on behalf of executives.
  • Maintain organized filing systems, both electronic and physical, ensuring easy retrieval of documents.
  • Serve as the primary point of contact for internal and external stakeholders, clients and vendors
  • Assist with the preparation of presentations, agendas, and other materials for board meetings and events.
  • Conduct research and compile data as needed to support executive decision-making.
  • Handle incoming calls and emails, responding to inquiries or directing them to the appropriate person.
  • Manage executive expenses and reconcile financial records as required.
  • Supporting on other general office tasks as an extended part of the COPS team when needed
  • First line cover & support to the Office Coordinators daily tasks in her absence

 Your profile:

The role requires a very proactive and extremely detail-oriented individual with excellent communication/professional/native skills in Dutch & English, and an extraordinarily strong work ethic.

A reliable, responsible, and self-assured person who works well alone and can thrive in a team. A professional and composed person who can handle deadlines.

Qualifications:

  • Interpersonal skills, being flexible and positive, able to listen, and communicating well
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software
  • Excellent organizational and time management skills, with the ability to prioritize tasks effectively
  • Stress-resistant
  • Organizational Support, follows company policies and procedures and supports organization’s goals and values
  • Discretion and confidentiality when handling sensitive information
  • Bachelor's degree in business administration or related field preferred, but not required.

We offer:

  • A full-time position in a dynamic, commercial environment
  • A first-class flexible office environment and we also promote an inclusive approach to all, with a healthy work/life balance
  • Primary benefits commensurate to the position, your education and experience, including 14 months’ salary, a fully paid pension scheme and a discretionary bonus arrangement.
  • 26 vacation days
  • Commuting compensation
  • Company phone & laptop

What’s new?

Within the last few years, we welcomed our new management and times are changing at a fast pace! Our beautiful new office is in the city centre on the 19th floor with a wonderful 360° view of Rotterdam & surrounding areas. Our office consists of 30 team members, and we value a warm and welcoming atmosphere which you can also contribute towards. We are moving quickly with the times and are committed to evolving our business into a circular and sustainable shipping model through a host of projects and programs, digitalization and an intelligent business approach are key to that. We have also been busy updating our image, branding and online presence which is very important in delivering on our mission.

Interested? 

If you are interested in the above position, kindly send your detailed application and resume, in English, to Unigas International B.V., via careers@unigas.nl  

 

Unsolicited offers and follow-up acquisitions are not appreciated.